Medcom Bypass Diversion Diversion Request Communication Form Active Participation Guidelines
Subject: Definition of active RAC Membership and Participation for Providers and Facilities
Purpose: To develop a standardized policy that clearly defines the necessary requirements for providers and hospitals to meet in order to be considered as an active member and actively participating on the Trauma Regional Advisory Council. .
Statements: This policy will clearly define the Trauma Regional Advisory Council's minimum requirements before being considered an actively participating member. The Texas Department of State Health Services requires that in order to receive SB102 re- imbursement or trauma facility designation by the State of Texas the various providers / facilities must be actively participating on their RACs.
Procedure: A. Hospital Facilities
1. Attendance
At least one designated member from said facility will attend a minimum of 75% of the RAC meetings. It may be necessary that this requirement be a higher percentage depending on the number of meetings. (For example, if there are 6 meetings during a calendar year the member needs to be at a minimum of 4 meetings or 75%, however, if there are only 5 meetings during the year the required attendance would be 3/5 meetings or 60% since attendance at only 2 meetings would be below the minimum 75%).
A report is sent to the Texas Department of State Health Services at the end of their fiscal year (August) detailing participation in the RAC. The information for this report is obtained from the sign in sheets. It is the participant's responsibility to sign in. If they do not sign in there is no recourse but to assume they were not present at the meeting. It is imperative that the members sign in at each meeting and take responsibility for doing so. Preformatted sign in sheets will be provided during each meeting.
For this reason it is recommended that if the usual representative is unable to attend the meeting it is highly recommended someone else attend in his or her capacity.
2. Dues
Dues will be determined according to the percentage of Dispro funding the hospitals receive and this amount will be collected on a yearly basis.
3. Active Involvement in TRAC projects and Committees
Members will participate on their assigned/chosen subcommittee and contribute to said committee. Proof of participation will be in the form of subcommittee sign in sheets.
Active participants will also be required to submit requested information on a timely basis. This information may be requested by the various subcommittees or the Board. Proof of compliance will be determined by the requester receiving the information.
Facilities must upload to the State Trauma Registry on a bi-monthly basis. Proof of compliance will be successful upload of trauma data or verification of acceptance of records from the State Trauma Registry Program.
4. Compliance with TDSHS Designation Requirements*
For members from designated facilities or facilities currently seeking designation these facilities must maintain compliance with TDSHS requirements including uploading to the state registry.
B. PreHospital Providers
1. Attendance
At least one designated member from said facility will attend a minimum of 75% of the RAC meetings. It may be necessary that this requirement be a higher percentage depending on the number of meetings. (For example, if there are 6 meetings during a calendar year the member needs to be at a minimum of 4 meetings or 75%, however, if there are only 5 meetings during the year the required attendance would be 3/5 meetings or 60% since attendance at only 2 meetings would be below the minimum 75%).
A report is sent to the Texas Department of State Health Services at the end of their fiscal year (August) detailing participation in the RAC. The information for this report is obtained from the sign in sheets. It is the participant's responsibility to sign in. If they do not sign in there is no recourse but to assume they were not present at the meeting. It is imperative that the members sign in at each meeting and take responsibility for doing so. Preformatted sign in sheets will be provided during each meeting.
For this reason it is recommended that if the usual representative is unable to attend the meeting it is highly recommended someone else attend in his or her capacity.
2. Dues
Each PreHospital Provider Company will pay dues of $600.00 to the RAC.
3. Active involvement in TRAC Projects and Committees
Members will participate on their assigned/chosen subcommittee and contribute to say committee. Proof of participation will be in the form of subcommittee sign in sheets.
Active participants will also be required to submit requested information on a timely basis. This information may be requested by the various
subcommittees or the Board. Proof of compliance will be determined by the requester receiving the information.
Facilities must upload to the State Trauma Registry on a bi-monthly basis. Proof of compliance will be successful upload of trauma data or verification of acceptance of records from the State Trauma Registry Program.
4. Compliance with TDSHS Licensure Requirements
This includes compliance with the state trauma registry and any other information or plans they require implemented. This information may be obtained from the Regional TDSHS Office in Harlingen.